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    Expense Reimbursement under the Commissioner's Plan

    1. Privately-Owned Vehicles: a member may be reimbursed at the rates specified below:
      1. Use of privately owned automobile at current IRS mileage rate.
      2. Use of a personal van or van-type vehicle specially equipped with a ramp, lift, or other level exchanging device designed to provide wheelchair access at current IRS mileage rate.
    2. Maximum reimbursement amount for meals, including tax and gratuity.
      • Breakfast $10.00 leave before 6:00 a.m. or is away from home overnight and must provide a receipt for reimbursement.
      • Lunch $13.00 more than 35 miles away from home or is away from home overnight
      • Dinner $19.00 arrive home after 7:00 p.m. or is away from home overnight and must provide a receipt for reimbursement.
      • (Slightly higher amounts are available in specific metro areas)
    1. Hotel and motel accommodations typically are arranged by the staff liaison for council members but in situations where the member makes their own arrangement the members should exercise good judgment in incurring lodging costs. The charges should be reasonable and consistent with the facilities available. Receipts for overnight stays for council meetings must be submitted for reimbursement. No substitutes like credit card statements will be acceptable. If you misplace your receipt you will need to obtain a duplicate one.
    2. Long distance phone calls incurred in travel status as part of Council, committee, or task force business.
    3. Personal telephone calls, up to $3.00 per night away from home and must be documented and requires a receipt for reimbursement.
    4. Parking fees and toll charges, Requires a receipt.

    SRC-B members who are on committees, and task forces may submit expenses for a driver or other reasonable accommodation expenses for these meetings on their non-employee expense report. For this type of expense please contact Nyia Vang (nyia.vang@state.mn.us) for clarification on whether your expense(s) will be cover prior to the meeting. SRC-B members may receive reimbursement for driver fees at a reasonable hourly rate. Expenses for the driver will be reimbursed at the same rate as the SRC-B member.

    Your travel expenses may be paid for by State Services for the Blind. Contact Nyia Vang for details.

    Reference: Minn. Stat. 15.059

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